New York Workforce Utilization Reporting Service
Navigating each state’s reporting requirements can be overwhelming. Especially in states like New York that impose additional reporting requirements on state contractors. For large companies that do business with many state agencies or governments throughout the United States, it can be difficult to keep track of your responsibilities as state contractor. That’s where we come in.
Our New York Workforce Utilization Report Service takes care of this reporting requirement for you. From data preparation to creating the final report, we handle every step of the process and are here to answer any questions. With many clients trusting us to successfully file their Workforce Utilization Reports, we ensure the reports are accurate, fully compliant, and submitted on time.
Who is required to submit New York Workforce Utilization Reports?
In accordance with New York law, contractors and subcontractors performing work on state contracts are required to submit workforce utilization reports if the contract meets a certain monetary threshold. Contractors and subcontractors performing work on construction contracts over $100,000 must submit workforce utilization reports on a monthly basis. Contractors and subcontractors performing work on goods and services contracts over $25,000 must submit workforce utilization reports on a quarterly basis. Additionally, all contractors must submit workforce gross wage data on a quarterly basis. Contractors may also be subject to additional requirements which will depend on the contracting agency.
How We Can Help
We make it simple for employers to submit their NY Workforce Utilization Reports
Confirm filing thresholds and requirements
Requirements vary depending on contract type
Validate employee data
Determine which employees need to be reported
Assess additional requirements
Some state agencies may require additional information from contractors
Produce reports
We’ll have reports produced by the deadline each quarter/month
Frequently Asked Questions
How do I know if I have to file a workforce utilization report?
Contractors and subcontractors performing work on construction contracts over $100,000 and goods/services contracts over $25,000 must file workforce utilization reports.
How often do contractors have to submit a workforce utilization report?
Construction contractors must submit a report monthly and goods/services contractors must submit a report quarterly.
When should I prepare a report?
Reports are generally due within 10 days following the end of each month or quarter (whichever is applicable). However, the due date may vary depending on the contracting agency. Preparing the data as soon as the month or quarter ends will help avoid a late filing.
Is this report any different from an EEO-1?
Yes. The workforce utilization report requests different information than an EEO-1, including the number of hours worked and gross wages of each employee.
Which employees are reported in the workforce utilization report?
If the workforce performing work on the contract can be separated out, only employees performing work on the contract need to be reported.
Is there additional information I need to provide as a state contractor?
There may be additional information you have to provide when bidding on New York State contracts depending on the contracting agency. For example, some agencies might request a “staffing plan” (similar to an EEO-1) be submitted with the bid information. We are here to help prepare this information, answer questions, and take a look at any other requirements agencies might impose.
Is it my responsibility to make sure my subcontractors also complete workforce utilization reports?
Yes, if you are the prime contractor. The prime contractor is responsible for collecting the report for each of their subcontractors or, if directed by a state agency, to ensure the subcontractors submit the reports themselves.