Minnesota Equal Pay
Comprehensive Support for Equal Pay and Workforce Compliance
Navigating Minnesota’s evolving equal employment opportunity requirements can be complex—especially with different certifications and reporting obligations depending on contract type and agency.
Our Minnesota State Contractor Filing Service provides a complete, end-to-end solution. From data preparation to final submission, we manage every step of the process. Whether you need an Equal Pay Certificate, a Workforce Certificate, or both, our team ensures your filings are accurate, fully compliant, and submitted on time. With hundreds of successful submissions and real-time monitoring of regulatory changes, we help you meet your obligations with confidence and ease.
Who Is Required to Obtain a Workforce Certificate?
A Workforce Certificate is required for companies with 40 or more full-time employees (in Minnesota or in their primary state of business) that are seeking to enter into:
- Contracts over $100,000 with Minnesota state agencies or metropolitan agencies.
- Capital project contracts over $250,000 with cities, counties, or other political subdivisions funded by General Obligation bonds.
- Capital project contracts over $100,000 with the University of Minnesota funded by General Obligation bonds.
The certificate is valid for four years and must be obtained before the contract is awarded.
How We Can Help
We Make Obtaining a Minnesota Pay Certificate Simple
Our end-to-end service helps employers efficiently obtain a Minnesota Pay Certificate.
Our services include:
Workforce Certificate Applications
For contractors with 40 or more employees and contracts valued at $100,000 or more.
Annual Compliance Reports
Required annual filings to maintain Workforce Certificate validity.
Equal Pay Certificate Applications
For contractors with 40 or more employees and contracts valued at $500,000 or more.
Application & Renewal Support
Full-service assistance with initial applications and renewals every four years.
Frequently Asked Questions
What is the difference between a Workforce Certificate and an Equal Pay Certificate?
A Workforce Certificate is required for companies with 40 or more full-time employees seeking contracts of $100,000 or more with the state. An Equal Pay Certificate is required for contracts of $500,000 or more.
Do I need to apply for a certificate for every contract?
No. Both certificates are valid for four years, but contractors must submit annual compliance reports to maintain the validity of their Workforce Certificate.
How often must my company report to the state?
Contractors with a qualifying contract must file a compliance report annually on or before the anniversary of their Workforce Certificate.
Do I need to report pay data for all employees?
Requirements vary by contract and company structure. EASI’s experts help you determine what’s required while protecting sensitive data.
Do the certificates require more than just employee data?
Yes. Applicants must also submit a written statement outlining their company’s policies, practices, and efforts related to recruitment, hiring, promotion, and equal opportunity.
How are Workforce and Equal Pay Certificates submitted?
Applications and renewals are submitted through the Minnesota Department of Human Rights (MDHR) online portal. Supporting documentation, including workforce data and written policies, must be uploaded as part of the submission process.
What happens if I don’t comply with Minnesota’s certificate requirements?
Failure to obtain or maintain a valid certificate may result in disqualification from state contracts, delays in contract execution, or potential penalties for noncompliance.
Need Help Obtaining a Minnesota Workforce or Equal Pay Certificate?
Minnesota’s equal employment opportunity requirements can be complex—but you don’t have to navigate them alone. Whether you need full-service support or a second set of expert eyes, our team is here to make compliance easier and more efficient.
Get in Touch
Need Help Obtaining a Minnesota Workforce or Equal Pay Certificate?
Minnesota’s equal employment opportunity requirements can be complex—but you don’t have to navigate them alone. Whether you need full-service support or a second set of expert eyes, our team is here to make compliance easier and more efficient.