CWC has updated its California Pay Data Reporting Guide. The updated guide covers the rules for filing the 2025 report that is due May 13, 2026. It also provides tips for a company to use when pulling the required data.
Three data fields have been added for the 2025 reporting cycle:
- “Employment Type” — full-time, part-time, or intermittent;
- “Exemption Status” — exempt or non-exempt under the FLSA; and
- “Total Annual Weeks Worked” — weeks worked in 2025, including PTO.
Employers must use the new templates published by California’s Civil Rights Department. Labor contractor reporting continues to present significant challenges because CRD’s interpretation of “labor contractor employee” is broad and requires detailed demographic data. CWC has included a sample communication template that members can use when requesting information from labor contractors for the California labor contractor employee pay data report.
Employers should review CRD’s updated website, Pay Data Reporting Portal, user guide, and FAQs to confirm that their systems can support the revised 2025 reporting requirements. Mandatory penalties beginning in 2026 heighten the need for accurate reporting and timely submission.
Members of the Center for Workplace Compliance (CWC), our affiliated nonprofit membership association can read more here.