Illinois Equal Pay Registration Certificate Service

Illinois continues to advance pay equity through its Equal Pay Registration Certificate (EPRC) requirement, which mandates that covered employers annually certify compliance with state equal pay laws. This certification plays a critical role in promoting transparency and closing wage gaps across industries.

Our comprehensive EPRC service simplifies the process from start to finish. From compiling employee-level data, to preparing and submitting the required documentation, to assessing data readiness for potential employee access requests, we help ensure you meet all state requirements while safeguarding sensitive employee information.

Who Must Obtain an Illinois Equal Pay Registration Certification?

Employers with 100 or more employees in Illinois are required to apply for an Equal Pay Registration Certificate (EPRC) by submitting pay, demographic, and related data to the Illinois Department of Labor. The application must also include a signed statement affirming compliance with the Illinois Equal Pay Act of 2003 and other applicable state and federal equal pay laws.

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We Make Obtaining an Illinois Equal Pay Registration Certification Simple

Navigating Illinois’ Equal Pay Registration Certificate process can be complex—but our team is here to make it simple. We provide full-service support to help employers meet every requirement with confidence and efficiency.

Our services include:

Eligibility Assessment
Threshold Confirmation
Data Assessment, Validation, and Analyses
Report Preparation and Submission
Certification and Recertification
Ongoing Legal Monitoring

Frequently Asked Questions

How do I know if my company must apply for an Illinois Equal Pay Registration Certificate (EPRC)?

Private employers with 100 or more employees in Illinois were required to apply for an EPRC by March 23, 2024. Ongoing compliance includes maintaining eligibility and preparing for recertification.

Is the EPRC a one-time requirement?

No. Employers must reapply for certification every two years to maintain compliance with the Illinois Equal Pay Act.

What is required to obtain or renew a certificate?

Applications must include a $150 filing fee, an Equal Pay Compliance Statement signed by an authorized agent, and a detailed employee-level pay data report based on the prior year’s workforce.

Do I need to report pay data for all employees?

Yes. The pay data report must follow the state’s template and include each employee’s gender, race, ethnicity, hire and termination dates, job title, EEO-1 category, W-2 Box 5 wages, work location, and hours worked.

Must I submit separate applications for each Illinois location?

No. A single application should cover all Illinois operations, regardless of the number of locations.

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Illinois Equal Pay

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Illinois Pay Certification

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Our consultants will help you navigate the reporting process and steer clear of common mistakes.

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